{"id":12910,"date":"2026-02-19T11:05:23","date_gmt":"2026-02-19T09:05:23","guid":{"rendered":"https:\/\/www.intercontactservices.com\/interhuman\/?post_type=job_listing&#038;p=12910"},"modified":"2026-03-05T00:55:03","modified_gmt":"2026-03-04T22:55:03","slug":"administrative-assistant-11","status":"expired","type":"job_listing","link":"https:\/\/www.intercontactservices.com\/interhuman\/?post_type=job_listing&p=12910","title":{"rendered":"Administrative Assistant"},"content":{"rendered":"<p><img loading=\"lazy\" class=\"alignnone size-full wp-image-12911\" src=\"https:\/\/www.intercontactservices.com\/interhuman\/wp-content\/uploads\/2026\/02\/logo-IITA.png\" alt=\"\" width=\"242\" height=\"99\" \/><br \/>\n<strong><u>VACANCY No. 002\/STABU-ADMIN\/IITA\/<\/u><\/strong><strong><u>ADMINISTRATIVE ASSISTANT<\/u><\/strong><\/p>\n<p><strong>Position Details<\/strong><\/p>\n<p><strong>Job Title:<\/strong> Administrative Assistant<br \/>\n<strong>Location:<\/strong> Bujumbura, Burundi<br \/>\n<strong>Grade Level:<\/strong> 7<br \/>\n<strong>Contract Type:<\/strong> National, Fixed Term (2 Years)<br \/>\n<strong>Employment Type:<\/strong> Full Time<br \/>\n<strong>Reports To:<\/strong> Station Administrator<br \/>\n<strong>Position Category:<\/strong> National (NRS)<br \/>\n<strong>Cost Center:<\/strong> 1607<\/p>\n<p><strong>About IITA<\/strong><\/p>\n<p>The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to address Africa\u2019s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with partners across sub-Saharan Africa, we strive to improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity.<\/p>\n<p>IITA is a member of CGIAR, a global partnership that unites organizations engaged in research for a food-secure future. For more information, please visit\u00a0<a href=\"http:\/\/www.iita.org\/\" target=\"_blank\" rel=\"noopener\"><strong>www.iita.org<\/strong><\/a><strong>.<\/strong><\/p>\n<p><strong>Position Overview<\/strong><\/p>\n<p>The International Institute of Tropical Agriculture (IITA) Burundi Station is seeking a highly experienced and motivated <strong>Administrative Assistant<\/strong> to provide essential support to ensure the efficient operation of the office in Burundi.<\/p>\n<p><strong>Job Summary<\/strong><\/p>\n<p>The <strong>Administrative Assistant<\/strong> will be responsible for managing daily administrative tasks, coordinating communications, maintaining records, scheduling meetings, and assisting staff and management with organizational needs.<\/p>\n<p>The position attracts two years fixed-term contract, with a possibility of extension depending on the availability of funds and continued need for the position.<\/p>\n<p><strong>Duties and responsibilities<\/strong><\/p>\n<p>Administrative Assistant\u2019s duties and responsibilities include providing administrative support to ensure the efficient operation of the office.<\/p>\n<ol>\n<li><strong>Administration<\/strong><\/li>\n<\/ol>\n<ul>\n<li>Managing calendars, appointments, and meeting schedules<\/li>\n<li>Answering phone calls and responding to emails<\/li>\n<li>Preparing reports, presentations, and correspondence<\/li>\n<li>Maintaining filing systems (electronic and paper)<\/li>\n<li>Coordinating office supplies (refreshments, cleaning supplies, and office materials) and inventory.<\/li>\n<li>Assisting with data entry and record keeping<\/li>\n<li>Supporting internal teams and external clients<\/li>\n<li>Preparing meeting minutes<\/li>\n<\/ul>\n<ol>\n<li><strong> Office House Management<\/strong><\/li>\n<\/ol>\n<ul>\n<li>Maintain office key logs and ensure office premises are safe; secure office keys and allocate them to staff, keeping copies of each set of keys.<\/li>\n<li>Monitoring the security of the store as well as cleanliness.<\/li>\n<li>Track and ensure timely payment of utility bills.<\/li>\n<li>Provide logistical support and back up in the planning of meetings and workshops.<\/li>\n<li>Coordinate logistics and movement of institutional vehicles.<\/li>\n<\/ul>\n<ol>\n<li><strong> C<\/strong>. <strong>Procurement <\/strong><\/li>\n<\/ol>\n<ul>\n<li>Managing inventory of assets and supplies, sourcing suppliers (vendors) and submitting invoices<\/li>\n<li>Monitor stock levels and identify purchasing needs<\/li>\n<li>Track orders and ensure timely delivery<\/li>\n<li>Prepare purchase orders and issue them to vendors<\/li>\n<li>Update internal databases with order details (dates, vendors, quantities, discounts)<\/li>\n<li>Maintain updated records of invoices<\/li>\n<\/ul>\n<ol>\n<li><strong> Qualifications,<\/strong><\/li>\n<\/ol>\n<ul>\n<li>Bachelor\u2019s degree in business administration, Office Management, Public Administration, or a related field.<\/li>\n<\/ul>\n<ol>\n<li><strong> Skills, and Experience:<\/strong><\/li>\n<\/ol>\n<ul>\n<li>Experience in a similar position for 3 years, preferably within an NGO or UN agency setting.<\/li>\n<li>Good communication skills<\/li>\n<li>Excellent interpersonal and problem-solving skills<\/li>\n<li>Good computer skills<\/li>\n<li>Customer care experience<\/li>\n<li>Priority setting and multitasking skills<\/li>\n<li>Good time management<\/li>\n<li>Knowledge of procurement processes, policies, and procedures<\/li>\n<li>Proficient in Microsoft Office programs, such as Excel and Word<\/li>\n<li>Good time management and organizational skills<\/li>\n<li>Fluent in both oral and written French and English<\/li>\n<\/ul>\n<p><strong>\u00a0METHOD OF APPLICATION<\/strong>:<\/p>\n<p>Interested applicants should send their application, attaching a detailed cover letter and curriculum vitae saved in one pdf file to <a href=\"mailto:iita-burundi@cgiar.org\" target=\"_blank\" rel=\"noopener\"><strong>iita-burundi@cgiar.org<\/strong><\/a> before the closing date: <strong>March 04<sup>th <\/sup>2026 at 4:00 PM.<\/strong> The application must include the names and e-mail addresses of three professional referees.<\/p>\n<p><strong>IITA is an equal opportunity employer and particularly welcomes applications from female candidates.<\/strong><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>VACANCY No. 002\/STABU-ADMIN\/IITA\/ADMINISTRATIVE ASSISTANT Position Details Job Title: Administrative Assistant Location: Bujumbura, Burundi Grade Level: 7 Contract Type: National, Fixed Term (2 Years) Employment Type: Full Time Reports To: 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